WVU-HR-49
TERMINAL LEAVE POLICY
PURPOSE
To outline the means by which West Virginia University will monitor final pay and benefits during a terminal leave period in accordance with WV Board of Trustees Series 35 and the WV Board of Trustees Classified Employee Handbook.
SCOPE
This policy applies to all University employees, including those on the regional campuses.
POLICY
Upon termination, an employee is entitled to compensation for unused accrued annual leave; the balance eligible for pay out shall not exceed twice the amount earned in a twelve-month period. The employee may choose to receive a lump sum payment for the leave, or, remain on payroll until the leave is exhausted. Terminal leave refers to the time period following a terminating employee’s last day present at work, prior to their removal from the payroll. During terminal leave the employee is not eligible to earn annual or sick leave. The employee’s final paycheck will be calculated in accordance with established formulas, and issued in concurrence with University paydays. Employees must arrange for distribution of the final paycheck. University paychecks will be held a maximum of ninety days.
PEIA health insurance will be available as long as the required employee premiums are paid.
PROCEDURE
Additional information regarding this policy or the proper procedure to follow can be obtained in the Terminal Leave procedure.
RESPONSIBILITY FOR IMPLEMENTATION
The employing department is responsible for completion of the necessary forms to process a termination. The Payroll Office is responsible for calculating the compensation due to terminating employees. The Payroll Office or Employee Relations Unit in the Department of Human Resources, at 293-5700 or P.O. Box 6640, are available to answer questions on this policy.
RESPONSIBILITY FOR INTERPRETATION
The responsibility for interpretation of this policy rests with the Director of Human Resources, West Virginia University.
EFFECTIVE DATE: September 10, 1998
APPROVED BY: Scott C. Kelley, Vice President
