WVU-HR-21
INTERIM PROMOTION/TEMPORARY UPGRADE OF A
CLASSIFIED POSITION POLICY
PURPOSE
To outline the means by which West Virginia University will effect an interim promotion/temporary upgrade of a classified position in accordance with West Virginia Board of Trustees Series 62.
SCOPE
This policy applies to all classified positions at West Virginia University as defined in West Virginia Board of Trustees Series 62, including those on the regional campuses.
POLICY
When significant changes in duties and responsibilities of a position occur on a temporary basis, an interim promotion or temporary upgrade may be requested by submitting an updated position description. Such a temporary reassignment shall normally be for no less than four (4) consecutive weeks and no more than twelve (12) consecutive months. If warranted, the employee shall receive the entry rate of the new classification or an increase of 5% of his/her current pay for each pay grade, whichever is greater. The change in wages will be effective upon proper processing and is not applied retroactively. At the end of the temporary reassignment, the affected employee’s salary will be reduced to its original level including any salary increases the employee would have received.
The employee will receive a memorandum from the appropriate Dean/Director reflecting the terms of the appointment. This memorandum must include the new salary and its effective date, the approximate duration of the appointment, confirmation of responsibilities during this period, salary reversion and other relevant factors.
PROCEDURE
Additional information regarding this policy or the proper procedure to follow can be obtained in the Interim Promotion/Temporary Upgrade of a Classified Positions procedure.
RESPONSIBILITY FOR IMPLEMENTATION
The immediate supervisor/dean/director is responsible for assigning, notifying and appropriately processing employees for an interim promotion/temporary upgrade. The Classification and Compensation Unit in the Department of Human Resources, at 293-5700 or P.O. Box 6640, is available to answer questions or provide additional information regarding this policy
RESPONSIBILITY FOR INTERPRETATION
The responsibility for interpretation of this policy rests with the Director of Human Resources, West Virginia University.
EFFECTIVE DATE: September 10, 1998
APPROVED BY: Scott C. Kelley, Vice President
