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WVU-HR-47 Sick Leave Usage as it Pertains to Immediate Family Members Policy


To outline the means by which West Virginia University in accordance with Higher Education Policy Commission, Series 38 permits sick leave to be used by an employee when a member of his/her immediate family is seriously ill.


This policy applies to all University full-time regular classified employees, full-time regular non-classified employees and faculty or faculty equivalent/academic professional (FE/AP) employees with twelve-month contracts/appointments, including those on the regional campuses.


An employee may use accrued sick leave when an immediate family member is seriously ill. Immediate family is defined as: parents, siblings or children by blood or law; spouse; grandparents and grandchildren; or others considered to be part of the household living under the same roof. Verification of the degree of condition and duration of this status may be required from the treating physician. Time charged to accrued sick leave is limited to the time spent to arrange for and/or provide care or treatment for the seriously ill person. Sick leave is not to cover time away from work for routine doctor/dentist appointments of immediate family members; annual leave should be charged in such situations. Sick leave charges will be concurrent with Family Medical Leave Act absences as proper.


Additional information regarding this policy or the proper procedure to follow can be obtained in the Sick Leave Usage As It Pertains to Immediate Family Members and Medical Leave Verification Policy.


The immediate supervisor is responsible for ensuring appropriate use of sick leave under this policy. The Employee Relations Unit in the Department of Human Resources, at 293-5700 or P.O. Box 6640, is available to answer questions or provide additional information regarding this policy.


The responsibility for interpretation of this policy rests with the Assistant Vice President for Human Resources, West Virginia University.

EFFECTIVE DATE: September 6, 2003
APPROVED BY: Scott C. Kelley, Vice President