Sick Leave

Accumulation of Leave

Accumulation of sick leave is unlimited. Full-time regular classified staff and 12 month regular faculty accrue 1.50 days of sick leave per month during active employment. Classified staff working between 1,040 hours and 1,950 hours over at least nine months of a twelve-month period shall accumulate sick leave on a prorated basis.

Transfer of Sick Leave between WV State Agencies

Employees hired by WVU may transfer accumulated sick leave to WVU from other approved West Virginia State Agencies if certain criteria are met. An employee provide their former West Virginia State Agency employer an "Employment Verification Form"(located on this website) That form must be completed, signed by an officer of that agency and submitted to WVU Division of Human Resources Benefits Office within one (1) year of termination at the other agency. However, if the request is submitted more than one (1) year, but less than three (3) years of the termination date, no more than 30 days of accumulated sick leave may be reinstated.

Reinstatement of Sick Leave Upon Reemployment

When termination occurs all accumulated sick leave will be forfeited as of the last day present at work, except in cases of retirement. Upon retirement employees may, if they qualify, elect to have any unused sick leave applied as a credit toward the premium for the West Virginia Public Employee Insurance Plan. An employee's sick leave may be reinstated if either of the following conditions are met:

• if remployment occurs within one year from the date of termination, the employee's total accumulated sick leave will be reinstated.
• if reemployment occurs after more than one year from the date of termination. No more than 30 days of the employee's sick leave may be reinstated.

Using Sick Leave to Pay Retirement Health Insurance Premiums

Qualifying employees may use their unused accrued leave to pay for their PEIA health insurance premium upon retirement. The portion of the premium that is paid by accrued leave depends on the employee�s effective date of coverage in the PEIA eligibility system. Employees hired on and after July 1, 2001, are not eligible for this benefit.

Employee's Hired Before July 1, 1988

Employees covered by PEIA (or one of the managed care plans offered through PEIA) continuously since before July 1, 1988, 100% of the premium shown on the chart will be paid. The days convert as follows:

• 2 days of accrued leave = 100% of the premium for one month of single coverage
• 3 days of accrued leave = 100% of the premium for one month of family coverage

Employees Hired Between July 1, 1988-June 30, 2001

Employees who came into the PEIA PPB Plan (or one of the managed care plans offered through PEIA) after July 1, 1988, or have had a lapse of coverage since then, only 50% of the premium shown on the chart for each month�s coverage will be paid, and the employee will be responsible for paying the remaining monthly balance.

The days convert as follows:

• 2 days of accrued leave = 50% of the premium for one month of single coverage
• 3 days of accrued leave = 50% of the premium for one month of family coverage

Extending Coverage for Higher Education Faculty

Full-time faculty members employed on an annual contract basis for a period other than 12 months may extend employer-paid insurance coverage based on years of teaching service as follows:

• 3 1/3 years of teaching service = 100% of the premium for one year of single coverage
• 5 years of teaching service = 100% of the premium for one year of family coverage

Policies Related to Sick Leave

WVU-HR-5	Catastrophic Leave
WVU-HR-15	Funeral Leave
WVU-HR-25	Leave Reporting
WVU-HR-27	Medical Leave Verification
WVU-HR-46	Sick Leave
WVU-HR-47	Sick Leave Usage as It Pertains to Immediate Family Members
WVU-HR-49	Terminal Leave
WVU-HR-63	Family Medical Leave Act (FMLA) Policy