WVU-HR-42
SENIORITY FOR ANNUAL LEAVE SCHEDULING OF CLASSIFIED EMPLOYEES POLICY
PURPOSE
To outline the means by which West Virginia University considers an employee’s seniority for annual leave scheduling in accordance with the Board of Trustees Classified Employee Handbook and West Virginia Board of Trustees Series 35.
SCOPE
All full-time regular classified employees at West Virginia University, including those on the regional campuses, are covered under this policy.
POLICY
An employee may request annual leave consistent with established departental procedures. Annual leave will be scheduled consistent with the operational needs of the unit. If more than one similarly situated employee requests annual leave for the same time period, and the requests are being considered at the same time, seniority will be a deciding factor. For the purpose of this policy seniority begins the first day of employment in the department in a full-time regular position; is continuous full-time regular service; is pro-rated by FTE; and, time off the payroll is not included. For this policy, a new seniority record begins when an employee moves to a different department.
PROCEDURE
Additional information regarding this policy or the proper procedure to follow can be obtained in the Seniority for Annual Leave Scheduling procedure
RESPONSIBILITY FOR IMPLEMENTATION
The immediate supervisor is responsible for considering employee seniority when arranging/approving annual leave requests. The Employee Relations Unit in the Department of Human Resources, at 293-5700 or P.O. Box 6640, is available to answer questions or provide additional information regarding this policy.
RESPONSIBILITY FOR INTERPRETATION
The responsibility for interpretation of this policy rests with the Director of Human Resources, West Virginia University.
EFFECTIVE DATE: September 10, 1998 APPROVED BY: Scott C. Kelley, Vice President
